How to add or delete a Field in Design View in Access

Table Of Content

• 2: Using Design View to Create Tables
• MS Access 2016 Tutorial
• Design View in Microsoft Access 2013
• Expressions
• Microsoft Access Tutorial (Part : Design View, Field Properties, & Relationships

Before going any further, try pressing F1 in other locations too, such as Data Type and Description. We recommend that you read some of the information available to become more familiar with MS Access. Otherwise, you can get a View option on a left side (from a Design tab).

2: Using Design View to Create Tables

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If some value for a field is very common then you should consider setting a default value. For example, if most courses are 3-credit hour courses then the value 3 can be set as the default for all new courses. This data type restricts possible values to yes or no. If you choose AutoNumber MS Access will generate a value for you when a row is inserted into the table.

MS Access 2016 Tutorial

Modify the caption for these fields to be First Name and Last Name respectively. You will see these captions at the top of their respective columns. Consider the deptName field of the Department table. If a user enters data for a new department then it is unreasonable for the deptName field to not have a value. To ensure there will be a value we make the field required – i.e. we choose Yes for the Required property.

Design View in Microsoft Access 2013

Then, click the field updates from a bottom sheet with properties for a specific field. First of all, you have to click on Table Design option (from a Create tab).

After that, choose a view that you wish from a drop-down list. Input masks are type of expression that allows you to specify exactly how data should be entered into a field. For example you could set it up so that users can only enter dates in a certain format, phone numbers in a certain format, etc. If MS Access rejects your primary key then you must examine the values you previously entered for deptCode – there must be some duplicated value.

The first time you do this, you will be prompted to provide a name for your table. Laurie Ulrich Fuller is a professional technology author and trainer. She's created training materials that cover Microsoft Office and Adobe Creative Suite.

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We have just set a default value for the DateCreated field. This means that, whenever a new record is entered, this field will automatically be populated with the current date and time. We have also specified a format for all dates that are stored in this field. Design view enables you to design and set up your database (kind of a "behind the scenes" view of your database).

You may have noticed the little key icon next to the CustomerId field. A primary key is a unique identifier field for the table. No two records can contain the same value in their primary key field. This becomes crucial when establishing relationships between tables. You can use Design View to create a tables, set up data types for each field, specify default values, specify how data should be entered and displayed, and more.

For example, you can see all fields' data types in one screen, without having to click on each field. Right-click any fields in the list you want to delete and select the Delete Rows option from the context menu. Once all the fields are defined, save the table and name it Sales. An Access database allows related data to be stored across multiple tables, and linked by establishing a relationship between the tables. Once in Design View, you will see the fields listed vertically alongside their data type. Design view is just another way of looking at the table when setting it up.

But this will not help you maintain referential integrity. By selecting Enforce Referential Integrity, the system will check the data before it’s entered into a foreign key field. If there’s no matching value in the referenced primary key field, then the system won’t allow the data to be entered.

Here, you can even make a lookup table if needed, simply by choosing the Lookup Wizard from a data type. You can set the display format of either the Date field or the Amount field. To do this, click the button at the right end of the Format example box to bring up the Field Format dialog.

To edit the name of an existing column, click somewhere in the name to put it into edit, use the Delete, the Backspace, and the arrow keys to edit it. To change the name of an existing column, double-click its name in the Field Name column to select it and type the desired name. The lower portion of the window is made of two sections. Theleft section is made of two tabs labeled General and Lookup. We hope this tutorial helps you understand how to add and delete a field in Design View in Access; if you have questions about the tutorial, let us know in the comments.